1. Someone should be designated to take meeting minutes. An example of formatting can be found here. (Click Here). After the meeting, if you have questions see Ryan for help formating. 
2. Call a Meeting to Order. The person running the meeting shall state the time, the current date, and where the meeting is taking place. (In a physical room or on Microsoft Teams)
3. If someone would like to make a change to the Constitution they should make a motion. An example motion is as followed. It should be documented who made the motion and what the motion is. 
   1. I move to amend Article A Section 4 to state that JB is the best Penmen Press Advisor. 
4. Then someone should second it. The person that seconded it should be documented in the minutes. 
5. Following the second open discussion should take place on just that motion. 
6. Following discussion, the person running the meeting shall announce. "Seeing no further discussion we shall move into a vote."
7. A vote is done by calling for the following. "All in favor, Any opposed, Any Abstentions". The meeting minutes shall record how many were in favor, opposed, and abstention. The person running the meeting shall not vote unless of a tie. Once voting a motion will pass or fail. The minutes should reflect what the outcome is. 
8. Repeat steps 3-7 for any motions presented. 
9. Once no more changes are being brought forward. The presider shall call for a motion to approve the Constitution as amended. Following the same steps above 3-7. 
10. Once the Consitution passes the presider shall ask for a motion of adjournment. An example is found below
    1. I move to adjourn this Penmen Press Constitution Meeting at 12:00 PM. 
11. Follow steps 4-7 for voting and seconding.